26 Feb 2009
ARROWTOWN GOLF CLUB
MINUTES OF THE EXECUTIVE MEETING AS HELD AT THE CLUBROOMS
ON THURSDAY 26TH FEBURARY 2009 AT 7.30PM
PRESENT:,
B Weir, D Wallace, J Stephens, G Wallace, T Hamilton, K Guthrie, and V Buckham as Chair
ABSENT: G Martin, R Machray and I Douglas
MINUTES OF THE LAST MEETING:
o Vicky opened the meeting and Dardy Wallace nominated that the minutes that were circulated should be adopted by the committee as a true and correct account of the previous meeting
Nominated – Dardy Wallace
Seconded – Glen Wallace
MATTERS ARISING
None
CORRESPONDENCE
INWARDS
1. Reciprocal agreement Letter from Dunstan Golf Club dated 16/02/09. It was motioned that we have a reciprocal agreement with Dunstan which is the same agreement we have with Cromwell except casual Green fees will be $15 at Dunstan.
Nominated – V Buckham
Seconded – Dardy Wallace
2. Letter from P and L Bendrey dated 23/02/09 re “Ball on car roof”
John replied accordingly.
3. Mary Anne Shanahan dated 10th Feb re $600 Donation
OUTWARDS
John Replied to all of the above
Vicky motioned that the inward and outward be accepted
Nominated – V Buckham
Seconded – D Wallace
FINANCE
o John presented the January accounts to the committee and it showed that it was a more than profitable month, even showing an increase in income on last year in nearly all facets.
o John presented the outwards cash and showed that the bank balance is at a healthy level of $45,000.
o Vicky Motioned that the Accounts shown were Accurate and true and moved that they be passed for payment
COURSE:
COURSE PLAN
From an earlier meeting between Rick, Dardy and Ian it was thought that the Committee and select members fill out the Turf Institute survey. It was also motioned by V Buckham that we ask Greg Turner to conduct an open meeting on his course plan proposal.
The $1000 that was to be paid to go to Greg Turner ,as per last meeting, was to be left to Dardy to discuss with Greg on whether it was deemed “appropriate”
Rick passed on a Course Machinery budget and it was said that it was to be left for the next meeting to digest
The Course report accepted by the Committee
Nominated – Vicky Buckham
Seconder – D Wallace
HOUSE:
No Sails up yet but we have 2 x umbrellas and Kristin is to source tables to replace the 3 very tired ones out the front of the Pro Shop. $2500 to be spent on outside furniture motioned by Bill Weir
Nominated – Bill Weir
Seconder – K Guthrie
Passed
Bill Weir will be conducting some electrical work in the Pro Shop to illuminate shop more.
It was put forward by Vicky and Kristin that we get a commercial cleaner once a week to give Danielle and John a hand in the “up keep” of the club rooms.
Nominated – V Buckham
Seconded – D Wallace
Passed
MATCH:
Men
Bill stated the Summer Cup was a great success. Cub Champs start this week and for the 1st time he can remember we have a full field in each grade.
Ladies
Kristin announced that Jan Warrick won the QT ladies Tournament. Ladies Classic is full and on track for another successful year.
GENERAL BUSINESS:
WEBSITE – Glen stated that the Website will be up and running by next meeting
JOHN’S Review was conducted by Dardy and Vicky and all has gone well with John accepting another contract to be reviewed again in 6 months
Meeting closed at 8.45pm
NEXT MEETING WILL BE AT THE CLUBHOUSE on MONDAY 30th MARCH @ 7.30pm.
