26 Mar 2009
ARROWTOWN GOLF CLUB
MINUTES OF THE EXECUTIVE MEETING AS HELD AT THE CLUBROOMS
ON THURSDAY 30TH MARCH 2009 AT 7.30PM
PRESENT:,
B Weir, J Stephens, D Wallace, T Hamilton, K Guthrie, and V Buckham as Chair
ABSENT: G Wallace, R Machray and I Douglas
Opening the meeting Vicky minuted that she did not expect to receive apologies from exec members on the day of the meeting (exept under exceptional circumstances) as on this occasion the meeting had to be postponed the last minute because there would not have been a quorum, at the inconvenience of everyone
MINUTES OF THE LAST MEETING:
o Vicky opened the meeting and Kristin nominated that the minutes that were circulated should be adopted by the committee as a true and correct account of the previous meeting
Nominated – Vicky Buckham
Seconded – Kristin Guthrie
MATTERS ARISING
o Trish Hamilton noted that whilst it wasn’t recorded in the minutes the lock for the long drop toilet behind number 6 needs to be fixed. Dardy to action.
CORRESPONDENCE
INWARDS
Letter from Derek Bell regarding trees on 7th.
Action – Dardy to deal with
Name Change – Email from John Lapsley. Refer to General Busines
OUTWARDS
Dardy to reply to Derek Bell above
Vicky to write a thank you letter to Georgia for her hard work in organizing the Junior Lakes tournament
Vicky motioned that the inward and outward be accepted
Nominated – V Buckham
Seconded – B Weir
FINANCE
o John presented the Feb accounts to the committee and it showed that income was down on last month, Bar, Catering were up but Shop was down due to the purchases made.
o John presented the outwards cash and showed that the bank balance is at a healthy level of $32, 000.
o Vicky Motioned that the Accounts shown were Accurate and true and moved that they be passed for payment
Nominated – V Buckham
Seconded – B Weir
COURSE:
Ricks course report needs to be properly explained by him so it was moved that the committee wait until he is present before any action.
Nominated – Vicky Buckham
Seconder T Hamilton
HOUSE:
The new Shelving in the Shop looks great!!
New Tables and Chairs for outside the Pro Shop will be purchased and Bill Weir was to look at getting them down via Northern Southland Transport.
The A4 displays Bill purchased are a bit obtrusive and un-sightly. Kristin will look at getting smaller ones.
Cleaning Lady started and is a big help to John and Danielle
Nominated – V Buckham
Seconded – D Wallace
Passed
MATCH:
Men
Shanahan Tournament a great success
3 Putt trip an great success
It was noted that there was a poor turn out by Arrowtown in the CO Champs at Kelvin Heights and it was thought that the men’s Match committee should really be promoting such events to its members.
Ladies
Ladies Classic was a great success with Kristin in the process of devising to overall costing/income from the tournament.
Classic was won by Lynley Hogan and Karen Blackler
Ladies final for the Club Champs will be on the 30th of April
GENERAL BUSINESS:
We need to put up the President’s list and Life members Boards.
Name Change – re John Lapsley Emailed proposal. It was thought that John Lapsley be invited to a committee meeting to discuss this proposal further.
Meeting closed at 8.30pm
NEXT MEETING WILL BE AT THE CLUBHOUSE on MONDAY 27th APRIL @ 7.30pm.
